Facilities Available
The Village Hall is available for Wedding Receptions, Private Parties, Club & Society Meetings, Classes etc.
For maximum comfort we recommend that the following number of persons should not be exceeded.
- Full Catering - seated around 10 large folding tables ____________60 maximum
- Buffet Reception and/or Dance ____________________________80 maximum
- Seating in rows for meetings etc____________________________80 maximum
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| The Stage | - Has sufficient space for a 3 to 5 piece band.
- A stereo sound system with twin speakers, record turntable, CD player and cassette tape deck.
- A full stage lighting system with various colour spotlights fitted with dimmer controls.
- A PA systemwith fixed and radio mikes; aloop system for wearers of hearing aids. (Please contact the caretakers before your meeting to access the microphones.)
- 13 amp power sockets on both sides.
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The Kitchen | - A large room fitted with cupboard units and plenty of worktop space. Also a large stainless steel preparation table and a double drainer sink unit.
- Electric water boiler (for Tea/Coffee)
- Electric cooker (6 hobs, double oven – fan assisted)
- Electric warming cupboard – (360 plate capacity)
- Electric dishwasher (2 minute cycle plate and glass washer )
- Refrigerator and Automatic Kettle
- China and cutlery consists of cups & saucers, dinner plates, tea plates, fruit/soup bowls, knives, forks and spoons for up to 80 people.
Please note that we do not supply tea towels for washing up.
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Display Screens | - The Hall possess a number of Art display screens which may be hired for exhibitions etc. for use within the Hall. Contact – Janet Brown (Tel. 01275- 372421)
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Cloakrooms | - Toilets for Ladies and Gentlemen and hanging rails for coats are situated on the Mezzanine floor in the Main Hall. Please Note that this area is for cloakroom only as Fire Regulations will not permit any other use. A toilet for the disabled is available near the rear exit, through the kitchen.
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Access | There is a ramp at the Main entrance for ease of access.
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Parking | The Hall does not have its own car park. As the Hall is situated in a residential area, the organiser is asked to ensure that visitors attending a function park legally and do not park their cars where they maybe liable to cause an obstruction to through traffic, particularly emergency vehicles. Please also ensure that guests leave as quietly as possible after a late function and avoid the slamming of car doors.
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STANDARD CONDITIONS OF USE
- The Hirer who must be at least 21 years of age, will, during the period of the hiring, remain on the premises at all times and be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises what ever their capacity. The Hirer will also be responsible for the proper supervision of car parking arrangements so as to avoid obstruction of the Highway.
- The Hirer shall not sub-let or use the premises for any unlawful purpose or in any unlawful way nor do any thing or bring onto the premises anything which may endanger the same or any insurance policies in respect thereof nor allow the consumption of alcoholic liquor thereon without express written permission.
- The Hirer shall be responsible for obtaining a licence that may be needed for the consumption of intoxicating liquor and for the observance of the same and of all other regulations appertaining to the premises stipulated by the Fire Authority, the Local Authority, the local Magistrates Court or otherwise.
- The Hirer shall indemnify the Parish Council for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the building which may occur during the period of hiring as a result of the hiring.
- For all Wedding and Party Bookings (or other functions at the discretion of theCouncil), a returnable deposit of £50 will be charged in respect of breakages and excessive cleaning requirements. The deposit will be returned after recovery of any costs incurred as a result of the hire.
- If the Hirer wishes to cancel the booking before the date of the event this must be notified in writing as early as possible. An appropriate cancellation fee may be deducted from the refund pro-rata to the relevant hiring charge.
- At the End of the hiring, the Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition and any contents temporarily removed from their usual positions properly replaced, otherwise the Parish Council shall be at liberty to make an additional charge.
The Hirer must also undertake to remove on the day of hiring any decorations and or equipment which is brought to the Hall and any excessive waste, which is to be disposed of by the hirer.
- The Council reserves the right to cancel the hiring in the event of the Hall being required for use as a Polling Station for a Parliamentary or Local Government election, in which case the Hirer shall be entitled to a full refund of any fees already paid.
- In the Event of the Hall or part thereof being rendered unfit for the use for which it has been hired, the Parish Council shall not be liable to the Hirer for any resulting loss or damage whatsoever.
- The Schedule of Safety and Fire Regulations (which follows) MUST BE OBSERVED BY THE HIRER AT ALL TIMES.
- The Council reserves the right to refuse a booking which, at the discretion of the Parish Clerk, is deemed unsuitable use of the Council premises
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SAFETY AND FIRE REGULATIONS
The maximum number of persons allowed on the premises for any function must not exceed 80.
The mezzanine floor is strictly for the cloakroom use only.
Smoking is not permitted anywher on the Village Hall premises.
The Main Entrance and the Fire Exit at the rear of the Kitchen must be kept clear at all times, including the walkway at the side of the stage. The porch lights at both ends of the building must be switched on during the hours of darkness. It is also essential that a reasonable amount of light is maintained in the Hall during the function. The EXIT lights above each doorway must also be in operation. The Stage Lighting must not be moved or disconnected without first obtaining permission in advance of the function.
Fire Extinguishers are provided in the Main Hall, on the Mezzanine Floor and in the Kitchen where a Fire Blanket is also provided.
In Case of Emergency - The nearest telephone is situated in the Caretaker's Flat. In the event of a fire, he must be summoned immediately and the fire brigade called by dialling 999.
The Hall must be cleared as quickly as possible using either the Main Entrance or the emergency exit at the rear, or both if possible. If it is necessary to switch off the electricity at the mains switch during an emergency this can be located in the cupboard beneath the stairs (adjacent to the Main exit). the entire system is protected with an R.C.D. unit (Trip Switch).
BEFORE YOU LEAVE - please ensure that ALL electrical appliances are switched off at the appropriate switches provided - NOT AT THE FUSE BOARDS beneath the stairs.
Leave the Hall in a clean and tidy condition and check that you have not left anything behind.
FINALLY - Please call the Caretaker and tell him/her you are leaving. This will enable him to lock the doors behind you and make a final check that everything is in order.
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Skittles Alley
Abbots Leigh Skittle Alley is available for private parties during the skittle season, mid Sept to end of April.
All enquiries to parish.clerk@abbotsleigh.org.uk
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Abbots Leigh Village Hall